Finance Manager

Duties:

• Oversee supplier onboarding and data controls (bank detail verification, VAT status, duplicate vendor checks)
• Manage invoice receipt, coding, and approvals in line with relevant authority levels.
• Ensure matching and discrepancies resolved.
• Run weekly payment proposals (aligned to cash forecast), secure approvals, and execute payment runs.
• Maintain AP ledger integrity: aged payables review, supplier statement reconciliations, debit balance clearance.
• Control employee expenses and credit cards.
• Process HMRC, rates, utilities, and lease payments; manage standing orders and direct debits
• Supervise customer onboarding and credit checks; set and regularly review credit limits and terms.
• Own billing and invoice processing including, sales order to invoice and invoice finance processing.
• Own relationships with credit insurers and bank for invoice finance facility.
• Ensure VAT compliant invoicing and maintain pricing and contract data integrity.
• Cash application and remittance matching. Manage resolving of unidentified/short payments.
• Run customer statements and dunning cycles; manage disputes, claims, chargebacks, and credit notes.
• Drive collections performance (DSO reduction); escalate and negotiate repayment plans; manage third-party collections if needed.
• Daily cash positioning and bank reconciliations (multi-bank, multi-currency).
• Prepare and control payment files (BACS, Faster Payments, CHAPS; SWIFT where relevant) with secure approvals.
• Maintain bank mandates and user access; enforce segregation of duties for payment creation, approval, and release (in line with relevant authority levels).
• Process incoming & outgoing FX transactions; post and reconcile FX gains/losses, support month-end revaluations, manage FX hedges with bank (in line with forecast requirements).
• Manage other transactions including, card receipts, chargebacks, and online payment gateways and others
• Embed control framework: approvals, vendor changes verification, payment run reviews, user access recertifications.
• Ensure UK VAT compliance (MTD), correct coding (standard/reduced/zero/exempt/RC), and timely returns support with reconciliations.
• Support audit (internal/external): samples, audit trails, narratives, and remediation of findings.
• Deliver complete and accurate month-end processing close packs (AP accruals, GRNI, AR cut-off, cash recs).
• Maintain policies and SOPs across department with signed reviews (at least annually).
• Ensure GDPR compliance for finance data (supplier/customer/employee information) and secure document retention
• Own day to day operation of the finance processing stack (in Sage, Paperless and other systems).
• Drive automation and reduce manual journals.

JBRP1_UKTJ